Whistleblower (EthicsPoint) Policy

Responsible Office or Person: Compliance Officer
Last Updated: June 17, 2022

Scope

Carroll University embraces an ethos of respect, integrity and stewardship, and values an environment where open, honest communications are the expectation, not the exception. Students, employees, and visitors may report instances of suspected noncompliance at Carroll University via EthicsPoint. EthicsPoint allows for anonymous reporting, helps promote confidentiality, and provides safeguards against retaliation. EthicsPoint may be use to report improper or unethical activities that may violate University Policy, including, but not limited to: incidents of financial theft, fraud, harassment, discrimination, improper use of the University’s resources, safety matters, HIPAA violations, data privacy, inappropriate use of technology.

Policy Statement

Carroll University is committed to conducting its activities with integrity and highest ethical standards, in compliance with all applicable laws and regulations, and in accordance with all University policies.

Definitions

EthicsPoint: A confidential reporting tool used to address fraud, abuse, and misconduct in the workplace. Reports may be made online or via a toll free phone number. EthicsPoint is not a 911 or Emergency Service. Do not use EthicsPoint to report events presenting an immediate threat to life or property. Reports submitted through this service may not receive an immediate response. If you require emergency assistance, please call Public Safety or 911.

Compliance

The preferred method of reporting any issue of concern is to first discuss the matter with your direct supervisor. Alternatively, if you are uncomfortable discussing your concerns with your supervisor, you may report the matter to your department manager, Human Resources, or any other appropriate University official. No retaliatory action will be taken against anyone for reporting or inquiring in good faith about potential breaches of policies or for seeking guidance on how to handle suspected breaches.
You can file a report in EthicsPoint online or through their toll-free hotline: 1-888-236-7545. Both formats are available 24 hours per day, seven days a week, 365 days a year. To file a report online, follow these steps:

Go to EthicsPoint from any device (mobile, home computer, public library computer, etc.) and select the appropriate category under “To make a report.”
Follow the on-screen instructions, complete the report as thoroughly as you can.
After you complete your report you will be assigned a unique code called a "report key." Write down your report key and password and keep them in a safe place. After 5-6 business days, use your report key and password to check your report for feedback or questions.

All reports submitted through EthicsPoint will be handled discretely and given careful attention by the Compliance Officer. If a report specifically names the Compliance Officer, that report will be handled by University Counsel. Situations reported will be reviewed and addressed in accordance with University policies and protocols.

If you file a report through EthicsPoint, you are encouraged to return to this site within 10 days to check the status of your report. Carroll University expects all reports made through EthicsPoint will be made in good faith in an effort to address all legitimate issues needing correction or guidance. In all cases, your anonymity will be protected by EthicsPoint.

Aggregate reports made through EthicsPoint are shared no less than annually, and on a more frequent basis if necessary, with the Carroll University Board of Trustees Audit Committee.

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