Spring 2023 Refund Policy and Schedule | Business Office

Refund Policy

Students will be considered full-time for the spring 2023 semester if they are registered for 12 to 19 credits as of 4 p.m. on January 30, 2023. No refunds for tuition and fees will be made to the account of full-time students who drop below 12 credits after January 30, 2023.

Students with federal aid who withdraw from the university will have their Title IV aid recalculated in accordance with guidelines established by the U.S. Department of Education derived from the October 7, 1998 Reauthorization of the Higher Education Act. Details of this policy can be found in the Carroll University catalog.

Tuition Refunds

  • Full-time or part-time students who withdraw from the university may be eligible for a tuition refund.
  • Part-time students who drop courses may be eligible for a tuition refund.


Add/Drop Courses

All students adding or dropping a course may do so in writing through the Registrar's Office. Refunds are based on the date of the postmark of withdrawals sent by mail, on the receipt date of withdrawals faxed, and on the date of delivery of those brought in personally to the Registrar's Office. If a class is cancelled due to lack of enrollment, students registered for that class will be given a full refund. The refund policy is listed below. 

Percent of Refund Spring 2023 - Start Date 1/23/2023

% Refund                          Withdraw On or Before
100%                                 Friday, January 22, 2023
80%                                   Sunday, February 5, 2023             14 days from the start of the semester
60%                                   Sunday, February 12, 2023            15-21 days from the start of the semester
40%                                   Sunday, February 19, 2023             22-28 days from the start of the semester
20%                                   Sunday, February 26, 2023             29-35 days from the start of the semester
0%                                     Monday, February 27, 2023             After 35 days

All refunds will be reduced by an administrative fee (not to exceed $100).

Courses in the Carroll Online Consortium (OCICU) have a separate refund schedule. To verify the refund date for a particular OCICU course you have registered for, check the section comments of the course for refund details. Each course will follow its own refund schedule.

Financial Aid Refund — Part-time Students

Part-time student's federal or state financial aid will be adjusted to reflect the number of credits for which you are enrolled on January 30, 2023. If your enrollment is for fewer than six (6) credits on this date, you may not be eligible for any financial aid.

Although the Financial Aid Census date (adjustment date for financial aid) is one week after the semester begins, Carroll University is required by federal law to review any students who received the Federal Pell Grant. Under federal regulations, students can only receive Federal Pell Grants for the classes they attended. The regulation states the following: If a student begins attending some but not all of his or her classes, the Financial Aid Office will have to recalculate the student's Pell Grant award based on the student's actual enrollment status. Therefore, if you receive a Federal Pell Grant, Carroll University will review your enrollment status throughout the semester.

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