Federal Grant Performance and Financial Monitoring/Reports Policy

Responsible Office or Person: Provost Office
Related Law & Policy: CFR 200.328


Monitoring and reporting program performance
Principal Investigators (PIs) are responsible for oversight of activities supported by Federal grant funds. PIs must monitor activities under federal awards to ensure, i) compliance and, ii) that performance expectations are being achieved. The Grants Staff and the Business Office will assist PIs, but ultimate responsibility resides with the Principal Investigators.

PIs, as representatives of Carroll University, are responsible for the timely completion of all required reports by the grant.

Performance reports shall be submitted using federally approved forms and standards.  Please consult the Grants Staff for assistance in obtaining these forms or interpreting the applicable standards.  Current Federal standards require that reports provide:
  • A comparison of actual accomplishments to the objectives of the Federal award.
  • The reasons why established goals were not met, if appropriate.
  • Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
Significant developments
Events may occur between the scheduled performance reporting dates that have significant impact upon the supported activity.  In such cases, PI or other appropriate University Official must inform the Federal awarding agency or pass-through entity as soon as the following types of conditions become known:
  • Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the Federal award. This disclosure must include a statement of the action(s) taken, or contemplated, and any assistance needed to resolve thesituation.
  • Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.


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