Animals on Campus Policy

Responsible Office or Person: Department of Public Safety
Related Law & Policy:   Pets at Work Policy
                                          Americans With Disabilities Act
                                    Fair Housing Act

Scope

This policy applies to all employees, faculty, students and visitors of Carroll University and provides rules and guidelines for bringing animals on University property.

Policy Statement

Carroll University welcomes animals on campus consistent with the procedures outlined in this policy, but may exclude an animal from campus if it causes disruption, threatens the health or safety of others or otherwise fails to meet the criteria set forth in this policy.

Definitions

Handler. The owner and person in charge of an animal.

Pet. Any animal kept for ordinary use and companionship. Service Animals and Support Animals are not considered Pets.

Service Animal. The Americans with Disabilities Act (ADA) defines a service animal “as dogs that are individually trained to do work or perform tasks for people with disabilities. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, alerting and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications, calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties. Service animals are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.”

Service Animal in Training (SAIT). A service animal in training is defined as a dog being trained by an individual affiliated with a recognized service animal training organization or program or under a formal training plan. Service animals in training are not protected by the Americans with Disabilities Act (ADA) under federal law, are not considered a reasonable accommodation for a disability, and are subject to restrictions not placed on fully trained service animals that perform work or tasks for a person with a disability.

Emotional Support Animal (ESA). An ESA is an animal that is prescribed to a student with a disability by a healthcare or mental health professional as part of on-going treatment and is necessary to afford the student an equal opportunity to use and enjoy on-campus housing.

Compliance

Service Animals
Service Animals are permitted to accompany people with disabilities in all areas of University facilities, including on-campus housing and where students, members of the public, and other participants in services, programs, or activities are allowed to go.

A Service Animal must be trained so that it controls its waste elimination, absent illness or accident. The handler must maintain control of the Service Animal at all times by a harness, leash, or other tether, or by voice, signals or other effective means if the handler is unable to hold control devices, or such use would interfere with the Service Animal’s performance of work or tasks.

Carroll University does not require documentation, such as proof that the animal has been certified, trained, or licensed as a Service Animal. University employees may only ask two questions of the Handler to determine whether the animal qualifies as a Service Animal:

Is the animal required because of a disability?
What work or task has the animal been trained to perform?

Service Animals in Training (SAIT)
Wisconsin law allows service animals in training to accompany their trainers or handlers into places of public accommodation, unless the presence of the service animal in training would jeopardize the safe operation or fundamentally alter the program, service or activity in the location. Service animals in training must wear a harness with a handhold or leash and a special cape noting they are a service dog in training. The dog must always remain under the control of the trainer. The animal must be accompanied by a trainer affiliated with a recognized school or program for service animals. In other words, the trainer must be qualified or credentialed in some way related to service animal in training.

Since academic buildings on campus are not open to the general public, service animals in training are not typically allowed in classrooms. Students wishing to bring their service dog in training to their enrolled class(es) must first work with Student Accessibility Services (SAS) to determine eligibility for their presence on campus. If approved, students may work individually with their instructor(s) to gain approval for having their animal in the classroom.

SAS will determine eligibility for a SAIT as a reasonable accommodation on a case-by-case basis and in accordance with applicable laws and regulations. In doing so, Carroll University must balance the needs of the individual with the impact of animals on campus community members.

Where it is not readily apparent that an animal is a service animal as defined by the ADA, a SAIT as defined by Wisconsin state law, or an ESA under the Fair Housing Act, Carroll University may require sufficient information and documentation to determine whether the animal qualifies as a service animal, SAIT, or ESA under the applicable law.

Carroll University requires that the medical documentation be provided on the letterhead of a treating physician and that permits Carroll University to determine:

That the student has a disability for which the animal is needed.
How the animal assists the student, including whether the animal has
undergone any training.
The nexus between the student’s disability and the assistance that the
animal provides.

In addition to medical documentation, students must provide SAS with proof of trainer affiliation. This individual must be a certified trainer, employee, volunteer, or student affiliated with a recognized service animal training organization or working under the supervision of one. Proof of affiliation or training documentation from the qualified trainer and their organization may be requested by SAS. Service animals in training will be recognized as a formal service animal once the trainer confirms this transition in writing.

Emotional Support Animals (ESA)
An Emotional Support Animal is prescribed by a medical or mental health provider and selected to play an integral part of a person’s treatment process that demonstrates a good temperament and reliable, predictable behavior. Student Accessibility Services (SAS) requires that the student with an ESA engage in “active and on-going treatment” in order to qualify as a student who can keep an ESA on the Carroll University campus. An ESA is not a service animal, and unlike a service animal, an ESA does not assist a person with a disability with activities of daily living, nor does it accompany a person with a disability outside of their dwelling. An ESA is protected by the Fair Housing Act and therefore is only allowed in the student’s assigned living
space.

SAS will determine eligibility for an ESA as a reasonable accommodation on a case-by-case basis and in accordance with applicable laws and regulations. In doing so, Carroll University must balance the needs of the individual with the impact of animals on campus community members.

Where it is not readily apparent that an animal is a service animal as defined by the ADA, a service animal in training as defined by Wisconsin state law, or an ESA under the Fair Housing Act, Carroll University may require sufficient information and documentation to determine whether the animal qualifies as a service animal, SAIT, or ESA under the applicable law. Letters purchased from the internet for a set price rarely provide the information necessary to support an ESA request.

Carroll University requires that the documentation be provided on the letterhead of a treating physician or mental health provider and that permits Carroll University to determine:

That the student has a disability for which the animal is needed.
How the animal assists the student, including whether the animal has undergone any training.
The nexus between the student’s disability and the assistance that the animal provides.

Pets
Pets are welcome to use public outdoor spaces on campus, subject to certain restrictions including the athletic fields and graduation. Where pets are permitted on campus, handlers are expected to clean up after their animals. Pets visiting campus must be kept on a leash, tether, or harness that does not exceed six feet in length at all times and may not be left unattended or tied to any objects. All damages caused by an animal are the responsibility of the handler.

To maintain safety and avoid disruption, pets are not allowed inside buildings or other indoor spaces owned or controlled by the University.

Responsibilities of Animal Handlers
Handlers must comply with the following provisions regarding the behavior and care of animals on campus:

Dangerous, poisonous or illegal animals are not permitted.
The behavior, noise, odor, and waste of the animal must not exceed reasonable standards and these factors must not create an unreasonable disruption for community members (including staff, faculty, students and/or residents).
Applicable state and local requirements regarding vaccination, licensure, leash control, clean-up rules and animal health apply.
The animal must be in good health and maintain good hygiene.
Ensures that animal waste is cleaned up immediately and disposed of properly.
From time to time, the University may use pesticides, pest control devices, de-icing materials, cleaning supplies, and other materials for the maintenance and operation of University facilities. The University is not responsible for any harm to animals on campus caused by such materials.
The owner/handler is financially responsible for the animal, including for any bodily injury or property damage caused by the animal.

Exclusions

This policy does not apply to animals used in approved University research or animals used for academic or educational purposes in the classroom.

The University may impose additional restrictions on the presence of animals in certain locations or at particular events.

The University may invite animals to campus for specific events, i.e. Fidos for Finals.

Exceptions to this policy must be submitted to the Director of Public Safety for approval.

Policy Documents

UniversityPolicies