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Course Reserves Information for Faculty

Course Reserves provide access to course readings and materials for courses at Carroll University. They are print or electronic materials selected by faculty for use in a specific course for a specific semester. Reserve materials can include books, book chapters, journal articles, reference materials, CDs, DVDs, or other material necessary for course work.

What is allowed on reserves is governed by the Fair Use clause of U.S. Copyright Act (Section 107) and must be approved by Brittany Larson at the Carroll Library. If you have any questions about what is allowed on course reserves, please contact Brittany Larson at or 262-650-4887.

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Placing Materials on Reserve

  1. You must fill out a Reserves Request form. You have 3 options for this:
    • An online Web form.
    • A PDF document that you can print out and bring in to the circulation office.
    • A paper copy of the form at the library Circulation Desk.
  2. Please review the Copyright Guidelines to make sure the items you would like on reserve are allowed.
  3. Cite the author and title exactly as they are cited in your course syllabus so that students will have no difficulty recognizing your readings. We will return incomplete or inaccurate request forms for corrections; this will delay the processing of those requests.
  4. Reserves that are needed at the beginning of the academic term must be requested 7-10 days in advance.
  5. Email digital copies of reserve items to Brittany Larson at and drop off any physical items at the library's Circulation Desk.

What is allowed on Reserve?

Print Material–

  1. When selecting readings/chapters from a book for reserves, the portion considered should only be a small segment of the work.  Keep in mind that the following conditions will in most cases not fall under fair use:

    -More than 10% of a book under 10 chapters
    -More than 10% of a book not divided into chapters
    -For a book 10 chapters or above, anything over one chapter or the equivalent of 10% of the book

  2. The only time we put an entire book on reserve is when the book is used as a reference source for the class or the student is required to select a small reading out of the book for an assignment or the book is out of print and unavailable to students. The library can put an item in its entirety on reserve so long as we own it.
  3. Items owned by the library may be put on reserve semester after semester.
  4. A faculty member may place personal materials on class reserve for ONLY one semester.
  5. No entire textbooks, workbooks, or readings/books required for a course may be put on reserve. (Exception: if there is a delay in the bookstore order- the book can be placed on reserve until the book arrives in the book store).
  6. Any item on reserve will carry a copyright notice.

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Electronic Resources to which the Library subscribes –
[Electronic resources include: journal articles or database materials paid for by the library.]

  1. Faculty requiring students to read articles in any of the library’s databases may put the stable URL provided by the database into a course syllabus on the course Blackboard site.
  2. Articles from a database owned by the library may be placed on E-reserve.
  3. To place an article on reserve from a journal that the Carroll Library does not own, copyright permission may be obtained for a fee through the Copyright Clearance Center. (Exception- if this is the first time you are using the article, there is no clearance needed.)
  4. Because of licensing agreements, materials from NetLibrary or MDConsult may not be placed on reserve.

Film, Audio, and Video/DVD–
[Media from a peer to peer free network (i.e. Kazaa, Limewire, etc) are illegal and may
not be used on campus.]

  1. Media must be a lawfully purchased and no copies may be used. Personal copies of lawfully purchased media may be used in the classroom on occasion.
  2. Media and Audio owned by the college should not be shown to a class session open to the public. Public performance rights must be purchased separately.
  3. Reserve materials must have a copyrighted material sticker on them.
  4. Media may be put on reserve for student’s individual viewing, but it must be owned by the library or instructor.
  5. Items owned by the library may be put on reserve semester after semester.
  6. A faculty member may place personal materials on class reserve for ONLY one semester.
  7. Media cannot be put on Electronic Reserve at this time.

Course Packs & Lab Manuals –
The library does not create custom course packs or lab manuals. These must either be taken to the bookstore to be cleared with the Copyright Clearance Center & the publisher XanEdu.

Copying articles and other materials for class handouts –
A faculty member may copy ONE article ONCE for a class and hand it out.

  1. If the article is used in a subsequent semester, copyright permission must be secured through a copyright clearing house like the Copyright Clearance Center (the library will process this) OR
  2. A request may be submitted to the library to purchase an article and put it on reserve. This is preferred for repetitive use as the copyright clearance for one article is often $30 to $40 per class.

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Where do my students find Reserve material?

Reserves can be searched through the library's reserves system by instructor's last name or course number. (Course number means the three letter/three digit abbreviation used by the University to describe a course. For example, for English 170, the course number is Eng 170.)

Print and media reserves can be checked out at the Circulation Desk. Electronic reserves are available online, linked through the library's reserves system. You can post links to your course's reserves items by linking to the static url on each reading's page. The static URL can be found here:

Example of how to find a static URL for a reserves item.

By clicking on the URL, that URL now appears in your browser's address bar. That is the URL you want to copy to use as a link. Each reading will have a static URL.

Example of a static URL in the brower's address bar

We also always keep print copies of electronic readings at the Circulation Desk for check out just in case.

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Storage and Reuse

At the end of each academic term, materials will be removed from reserve. Remember that copies of copyright-protected material cannot be kept on reserve for more than one term.  Personally owned reserve materials will be returned to its owner by way of campus mail.

If you want your items on Reserve for more than one semester, you will need to fill out a new form every semester. We need this information to keep compliant with copyright rules.

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What is "Fair Use?"

The library maintains a reserve system that includes paper and electronic copies of material. Material may be placed on reserve as long as placing them on reserve complies with the fair use provisions of the U.S. Copyright Act (Section 107). An appropriate exercise of fair use depends on a case-by-case application and balancing of four factors to be considered as set forth in a statute enacted by Congress:

1. The purpose of character of the use;
2. The nature of the copyrighted work being used;
3. The amount and substantiality of the work being used; and
4. The effect of the use on the market for or value of the original.

These factors will determine whether reserve requests fall under the doctrine of fair use. In practical terms this means that legally possessed copyrighted material, therefore, can be placed on reserve for one semester. However, in virtually all cases permission from the copyright holder is required if a copy is to be reused in a subsequent academic term for the same course offered by the same instructor. It is quite possible that a fee will accompany permission.


To facilitate the task of obtaining copyright, the library has joined the Copyright Clearance Center; the library will be happy to assist in the obtaining of copyright. Be aware, however, that legally imposed charges for copyright will be charged to the department for which copyright has been obtained. The process to obtain copyright permission may be lengthy. For those cases where a reserve does not fall under fair use, such as an article used more than once for a class, or more than one chapter copied from a book, please give the library at least 30 days' notice.

See the library's Copyright Policy for more details.

If you have questions regarding copyright on a specific reserve item or a copyright question, please contact Brittany Larson at

Other reserves questions should be directed to Circulation Manager Carole Winrich at 262-524-7307 or

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