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Archives and Special Collections Use

Access to Materials in the Carroll University Archives & Special Collections

Image of the Carroll Footbal Team, circa early 1900s

In addition to acting as an institutional archive, the Carroll University Archives document the academic history, student life, alumni experience, history, and culture of the University through their collections.

The primary focus of the Carroll University Archives and Special Collections is to serve the interests of the University, including its students, faculty, administration, and alumni.

Their resources are available to both the Carroll community and the general public.

No special permission or letters of introduction are required for physical access to Archives and Special Collections material.

Archives & Special Collections:
Access and Use
Digital Collections
Online Finding Aids


Please contact Archivist Amelia Osterud at 262-650-4888 or to schedule an appointment. Appointments are available Monday-Friday, 9 am-3 pm.

To protect and ensure the continued accessibility of its collections, all materials must be used in accordance with the Archives and Special Collection rules:

  • Appointments must be during our regular hours.
  • Researchers using archives or manuscript collections must register with the Archives.
  • Use pencils only when taking notes from Archival or Special Collections material. Laptop computers are allowed.
  • Beverages are not permitted while using Archival or Special Collections material.
  • To prevent the mistaken interfiling of documents, researchers may use only one box from a collection at a time. Open only one folder at a time and keep items in the order you find them. Materials must be handled carefully. All materials must be used flat on the table. Do not make any marks on materials or affix extraneous items such as Post-It notes. No books, papers, or other objects (except special weights used to hold materials flat) may be laid upon materials.
  • Please report to the staff any concerns about the material.
  • Users are not required to wear white archival gloves, however, if the is in poor condition or dirty, users have the option of wearing gloves. This is not only for the document’s preservation but for the users’ own protection.
  • Items may not be loaned out or taken out of the library.
  • The Archives may limit the access of an individual who has demonstrated such carelessness or deliberate destructiveness as to endanger the safety of its collections, or violated its policies and regulations.
  • The Archives may require researchers to use access copies of records in place of originals whose physical condition or format makes them unusable.


Contact the Archives at

Use of Information:

Conditions of Use:
Most items in the archives are open to public use. Certain items dealing with the university’s institutional workings are deemed confidential and are therefore restricted for a set period of time. These items are not open to the public. The finding aid will list materials and will indicate any restrictions in access or use.

Reproduction & Copyright:
Some items in the Carroll University Archives may be reproduced for noncommercial use. Unless indicated otherwise, all items in the Carroll University Archives are the property of the original creator and or the University.

Photocopies: General text items may be copied for 10 cents per page. Due to the age and condition of some items, we ask that they be copied by a library staff member.

Scans: The library can provide an in-house digital scan. These scans will be completed at no more than 300 dpi and are intended for student research only. These scans are not to be used for publication purposes unless permission is requested and granted. Please contact Archivist Amelia Osterud for permissions.

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